# MOBOTIX CLOUD - Save and Share Video by Archiving in MOBOTIX VMS **URL:** \ **Category:** MOBOTIX CLOUD - Best Practises\ **Created:** [July 24, 2023, 11:48am UTC](https://community.mobotix.com/t/mobotix-cloud-save-and-share-video-by-archiving-in-mobotix-vms/7092 "2023-07-24T11:48:33Z")\ **Posts on this page:** 1\ **Page:** 1
**Author:** ![Mx-NicoG](https://avatars.discourse-cdn.com/v4/letter/m/ce7236/32.png) [@Mx-NicoG](https://community.mobotix.com/u/Mx-NicoG)\ **Post date:** [July 24, 2023, 11:48am UTC](https://community.mobotix.com/t/mobotix-cloud-save-and-share-video-by-archiving-in-mobotix-vms/7092/1 "2023-07-24T11:48:34Z")
**Introduction** MOBOTIX CLOUD VMS provides Archiving, which **allows users** to **save** and **store** video clips **outside of the normal duration of cloud retention**. Once a video has been archived, the clip can be **downloaded to a local device** at **any time** or it can be **played** back **immediately** in the **archiving tab** from the MOBOTIX CLOUD VMS dashboard. The Archive is available to **all Editions of the VMS** , with different **storage limits** based on the Edition (standard, Professional, Enterprise). > **ATTENTION:** Additional monthly COSTS may be incurred if the data volume is exceeded! Archive is limited to 10 GB of storage. When going over 10 GB additional billing occurs. The amount of storage used is shown in the top right corner. ### **Background** Archiving allows users to provide **archived video clips of a crime or incident** to law enforcement or first responders **without** having to **create an account for the third-party**. Also it’s **easier** for the **3rd party** , because they’ll get an email where they can find the clip. The Archive is represented in a directory where folders and files can be organized and **optionally** **shared via secure link** to **anyone** , **without** requiring a **user login**. The **secure links** can be **revoked anytime** or set **to expire** on a **specific dat** e. Any files and folders **that are shared** are **clearly marked** within the Archive. ### **Funcitonality** **Video clips and snapshots** can be saved to **archive** from the History Browser. **Bundles** can also be saved and are **automatically unzipped** into a folder with the **bundle name**. **Snapshots** are automatically organized into a folder named **“Snapshots.”** When **providing** an **archived video** link to a **third-party** , users can set an **expiration for the link** so that **access to the video is restricted** once the **link has expired**. This way, a **third-party** will have **access** to the video **during the time period** when it is important and then **access will be removed** when the video is **no longer needed** or **relevant to the third-party** , providing **users** with **complete control** over **who** can view archived video and **when**. ![Archive 1](https://canada1.discourse-cdn.com/flex030/uploads/mobotix/original/2X/2/2d49800ea03a82b7e024b636adacaa7c8e82ab62.png) ![Archive 2.PNG](https://canada1.discourse-cdn.com/flex030/uploads/mobotix/original/2X/b/b76e80e4c61c0051562c3b6e3b9c5d23f062f3ff.jpeg) **Actions** : Once one or more files or folders are selected it is possible to share, move the selection to another location in the Archive, copy the selection, delete or download the selection. Press and hold “shift” while clicking to multi-select. Press and hold “ctrl” to select and deselect individually. **New folder** : Click on the icon in order to create a new folder in the Archive and give it a name. **Name** : The name of the folder or the file in the Archive. **Created** : A timestamp of when the folder or the file was created. **Size** : The size of the folder or the file in the Archive. **Shared** : An icon with people indicates that the file or the folder is shared. If the folder or the file does not have an icon in this column, it means this item is not shared. **View** : Shows the preview of the selected file with playback of video. **Info** : Shows the additional information about the **file** : date and time of creation, who and when created, date shared, the link if the file or the folder was shared, description, and list of tags. ### **How to save a video** Once logged in, navigate to the **history browser of the camera** which contains the video you wish to archive—this can be done either from the **Dashboard** or from **Layouts**. **Open the history browser** and navigate to the **video clip** which you wish to archive—this can be done either by **scrolling through the history browser** or by **inputting the date and time** of the **video clip**. Once you click save, a **“Save Video”** pop-up window will open displaying the **date and start time of the clip, the stop time, clip duration, type of file** to archive (users can select either “video” which will archive the full resolution video of the clip selected, “Preview timelapse” which will archive a 1fps preview timelapse of the clip selected, or “Bundle” which will create a new folder in the archive with both the full resolution video and the 1fps preview timelapse video of the clip selected). **Users** can include a **timestamp** by **checking the time stamp box** , and users can **add notes** which will appear with the **video in the archived folder**. Once all of this information has been input, click **“archive”** which will open a new window where users can either select an **existing folder** to archive the footage to or users can create a **new folder** by selecting “new folder.” Click on **Save** and the files will be successfully archived. ### **Usage** Being able to **store** footage for **longer durations** is beneficial because it allows for the **saving of** **important video clips** outside of the retention period of the **cloud subscription**. The Archiving feature makes **organizing** and **saving** clips **quick and easy** and also allows users to **include additional information** and **relevant documents with the archived video**. This allows users to **attach a police or incident report** with the archived video and store the documents and the videos for **up to one year** **without being charged for extra retention**. More important than the ability to download the video, is the ability to **share the video** with any **third-party** by providing the individual with a **unique link** to the video clip. ### **Notes and Details** The Archive is **limited** to **10 GB** of storage. When going **over 10 GB** , **additional billing** may occur. The amount of **storage used** is shown in the **top right corner** as illustrated below. ![Archive 3](https://canada1.discourse-cdn.com/flex030/uploads/mobotix/original/2X/d/d737dad2b00a2641403ad84741cff9caee9e80aa.png) > **Achtung:** Bei überschreiten der 10 GB Archive Kapazität **fallen** weitere **Gebühren** in der Standard Edition **an**! **Upgrade Option:** > [@MOBOTIX CLOUD - Editions - EN](https://community.mobotix.com/t/mobotix-cloud-editions/6742): > > MOBOTIX CLOUD VMS Networks Editions Choose from three Editions to align the MOBOTIX Cloud VMS with your organization’s size and surveillance needs. Advanced features complement the powerful core functions of the MOBOTIX CLOUD VMS to better suit large and enterprise operations. Editions are independently from the amount of cameras Expanded features for large and enterprise businesses Larger organizations need additional management tools to streamline their security system. MOBOTIX developed … Additional Arching Subscriptions are available for **100 GB and 1 TB**. Archiving allows users to control **user permissions** for who can view or edit any **archived video or documents** providing **greater control** over a customer’s VMS solution. ![Archive 4](https://canada1.discourse-cdn.com/flex030/uploads/mobotix/original/2X/7/7b75c262be1e8cdbcc7696720692bc11b8894894.png) [/quote]